WEBVTT 00:00:00.000 --> 00:00:03.833 Hi! Welcome to the XMPie uCreate Print training. 00:00:03.833 --> 00:00:08.699 In this module we demonstrate how to work with Text content objects. 00:00:08.700 --> 00:00:18.166 The topics we will cover in this session include: Placing text content objects into the design. Changing font characteristics. 00:00:18.166 --> 00:00:24.932 Highlighting the dynamic objects in the design. Suppressing spaces and lines when a field is empty. 00:00:24.933 --> 00:00:30.333 Finding shortest and longest records. Automatically handling copyfitting, and 00:00:30.333 --> 00:00:34.233 flowing text onto multiple pages 00:00:34.233 --> 00:00:39.299 When you link to a data source with uCreate Print – as shown in the previous module – 00:00:39.300 --> 00:00:44.900 all the columns or fields in the data are created as Text content objects. 00:00:44.900 --> 00:00:52.200 If the data includes simple text values that you want to place into the document – for example, name and address – 00:00:52.200 --> 00:00:55.800 simply use the InDesign Type tool, 00:00:55.800 --> 00:00:59.633 select the text and double-click on the content object name. 00:00:59.633 --> 00:01:04.866 The selected static text is replaced with the database value for the current record. 00:01:04.866 --> 00:01:10.199 You can scroll through the records and see the data change in the InDesign document. 00:01:10.200 --> 00:01:18.233 When you place text content objects like this, the font character and paragraph settings defined in InDesign will take effect. 00:01:18.233 --> 00:01:21.966 And, you can change these later at any time. 00:01:21.966 --> 00:01:28.166 The shaded area is helping to show where in the document the dynamic objects are located. 00:01:28.166 --> 00:01:34.332 If you want to get a clearer view of the document without this shaded area distracting from your design, 00:01:34.333 --> 00:01:42.566 you can uncheck the Highlight All Content Placeholders in Document from the Dynamic Content menu, or the panel menu. 00:01:42.566 --> 00:01:48.049 It is also possible to select one or more text or graphic content objects in the panel, 00:01:48.050 --> 00:01:53.533 right click and select to highlight these specific content objects. 00:01:53.533 --> 00:01:59.266 I'll quickly add the name and address fields to the document. 00:01:59.266 --> 00:02:05.366 Sometimes, when you position several text content objects next to each other in the same text box, 00:02:05.366 --> 00:02:11.899 you may want to hide the extra spaces or lines when there is nothing in one of the content objects. 00:02:11.900 --> 00:02:20.266 To do this, use the selection tool. Select the text box, then right-click and select Dynamic Content, 00:02:20.266 --> 00:02:24.166 then Supress trailing spaces on empty content. 00:02:24.166 --> 00:02:29.599 Notice how the city and postal code lines now move up if there is no second address line. 00:02:29.600 --> 00:02:35.033 Also, if your design calls for the top lines to move downwards when there is an empty line, 00:02:35.033 --> 00:02:42.699 then you can use the InDesign Text frame options to set vertical justification to bottom. 00:02:42.700 --> 00:02:47.300 00:02:47.300 --> 00:02:55.100 In addition to empty data fields, you also need to consider different lengths of text that may be in the data. 00:02:55.100 --> 00:03:00.866 For example, this text box is quite small and if the database contains a long name, 00:03:00.866 --> 00:03:03.799 the text might overflow the text box. 00:03:03.800 --> 00:03:10.200 uCreate Print has a useful feature to find the longest or shortest value for each content object. 00:03:10.200 --> 00:03:18.033 For example, to find the longest firstname, right-click on the firstname content object and select Go to longest. 00:03:18.033 --> 00:03:22.333 This search uses a character count to find the longest value. 00:03:22.333 --> 00:03:31.066 Depending on the font used and the width of the letters in the value, this may or may not be the longest in terms of printed text length. 00:03:31.066 --> 00:03:40.166 Using the selection tool, select the text box and right-click. Select Dynamic Content, and then Copy Fit... 00:03:40.166 --> 00:03:44.766 To copy fit or dynamically change the font, check this box. 00:03:44.766 --> 00:03:49.899 Underflow will increase the font if the text does not fully fill the frame. 00:03:49.900 --> 00:03:54.400 Overflow will reduce the font when the text overflows the frame, 00:03:54.400 --> 00:04:00.166 and both will increase or decrease the font to fill the frame as much as possible. 00:04:00.166 --> 00:04:10.266 These checkboxes determine how the font will be changed. Font size, horizontal scaling or leading – in the case of multi-line text boxes. 00:04:10.266 --> 00:04:17.266 Each setting allows you to define the minimum or maximum amount that uCreate Print will try to change the size. 00:04:17.266 --> 00:04:22.099 For example, on a business card, when you are already working with small font sizes, 00:04:22.100 --> 00:04:27.333 you would not want to decrease the font size too much or it would become unreadable. 00:04:27.333 --> 00:04:31.066 If the text will still not fit once the limit is reached, 00:04:31.066 --> 00:04:37.299 you will receive a warning during print production and you can set a policy on how to handle the warning. 00:04:37.300 --> 00:04:40.766 We will look at this later in the dynamic print module. 00:04:40.766 --> 00:04:47.166 The step setting controls the amount of change in between each test to see if the text will fit. 00:04:47.166 --> 00:04:52.732 Smaller step percentages will result in the text fitting closer to the frame size. 00:04:52.733 --> 00:04:59.499 While larger step percentages will process faster since uCreate Print has to check fewer times. 00:04:59.500 --> 00:05:05.066 You can now see that our short name will use the preferred font size set in InDesign, 00:05:05.066 --> 00:05:13.666 and when a larger name is found, it will reduce the font size and horizontal scale so that the name will now fit in the text frame. 00:05:13.666 --> 00:05:17.466 For other document types, letters and statements for example, 00:05:17.466 --> 00:05:22.566 you may prefer the text to overflow onto a second page rather than to copy fit. 00:05:22.566 --> 00:05:26.032 This option is also available with uCreate Print. 00:05:26.033 --> 00:05:32.266 In this document, I have two pages to represent the design of the letterhead and following page. 00:05:32.266 --> 00:05:38.299 You can see this recipient receives a single page letter with everything fitting on the first page. 00:05:38.300 --> 00:05:41.400 While this recipient’s text does not fit. 00:05:41.400 --> 00:05:46.933 First, flow the text onto the second page like normal for InDesign. 00:05:46.933 --> 00:05:51.999 Notice that this recipient’s letter even overflows on the second page. 00:05:52.000 --> 00:05:57.933 Go back and use the Selection tool to select the first text box and right-click. 00:05:57.933 --> 00:06:02.199 Select Dynamic Content and then Auto Flow... 00:06:02.200 --> 00:06:08.800 The Mold spread selection allows us to choose which page we want to duplicate when more pages are needed. 00:06:08.800 --> 00:06:14.933 The next setting allows me to force the printing of the mold spread even if there is no need for it. 00:06:14.933 --> 00:06:19.866 If I leave this box checked, when I dynamic print the document, my first recipient - 00:06:19.866 --> 00:06:26.432 who only needs one page - would get a second page with the logo and address, but no letter text. 00:06:26.433 --> 00:06:32.533 The generate at most setting allows me to stop auto flowing after a set number of pages. 00:06:32.533 --> 00:06:37.833 This is more useful when you are flowing a dynamic table over multiple pages. 00:06:37.833 --> 00:06:44.299 Even in the Pages panel you can see that uCreate Print has added an extra page for this recipient. 00:06:44.300 --> 00:06:49.966 Notice that the InDesign page number character increments automatically. 00:06:49.966 --> 00:06:55.699 The third recipient’s letter is only two pages long. 00:06:55.700 --> 00:07:04.266 And if I go back to our first record, you will see the second page is still visible in InDesign, 00:07:04.266 --> 00:07:07.732 but when I create the VDP output... 00:07:07.733 --> 00:07:19.633 ...I will see only the first page. Because I turned off the setting that forces the mold page to display when not needed.